August 1, 2024 - Microsoft Dynamics GP's journey has been nothing short of remarkable. It has been a steadfast business software for years, offering a comprehensive suite of tools to manage financials, streamline operations, and foster growth. However, GP has reached a critical turning point.

Microsoft has announced that new customer sales of Microsoft Dynamics GP will cease by April 1, 2025. Additionally, the company has stated that there are no plans for fundamental changes to the platform moving forward. This raises concerns that Dynamics GP may soon become outdated, and brings a host of challenges and considerations that businesses must confront directly.

Microsoft Dynamics GP replacement: What are my options?

One strong alternative would be to upgrade to Dynamics 365 Business Central, which introduces new features and functionalities that can significantly enhance business efficiency. But first, several crucial considerations need to be addressed to ensure a smooth and successful cloud migration.

1. Consider which features you’re currently using in Dynamics GP

   Start by stepping back to evaluate the current processes by conducting a thorough and honest review. Engage with the employees who use Dynamics GP daily to understand their favorite features and the improvements they wish for to enhance their workflow. Compile these insights into a list and compare them against potential alternatives for the future. Possible challenges can be addressed proactively by aligning with user requirements and securing their support from the outset.

2. Think about all of your options in their entirety

   Starting on the mission to upgrade ERP platforms reveals a world of complexities, challenging the notion that this transition is merely an "upgrade." Organizations currently using on-premise GP, likely fall into one of three groups: those concentrating on financial functionalities, those connecting third-party solutions to GP, and those pushing GP’s limits as their organizations grow. Each group will have a unique path to their ideal solution.
   
   Several considerations demand attention when exploring new ERP platforms. The word “upgrade” can be nuanced, often referring to re-implementations within product lines.
   
   Microsoft’s pronouncement of Business Central as a universal solution prompts a critical question: Is the current partner still a good fit? Caution is advised if the GP partner exclusively endorses Business Central, as there may be other options that work better at this stage of the transition.
   
   Companies committed to staying within the Microsoft family ought to conduct a deep analysis of their business needs against Dynamics BC and Dynamics FSCM. With guidance from an advisor who fully understands the world of Microsoft Dynamics 365, this approach ensures a detailed understanding. This enables the organization to benefit from a software solution customized to their ever-changing needs within the Microsoft product line.

3. Be mindful of costs

   Financial considerations play a critical role in the decision-making process. Carefully assessing the costs associated with transitioning to a new system, including licensing, implementation, and ongoing maintenance, is crucial. Ensuring that the chosen solution offers a substantial return on investment (ROI) that justifies the expenditure is essential.

4. Plan your migration properly

   Moving from Dynamics GP to another platform is a significant change that demands careful planning and execution. Taking time with this process is helpful, as it requires a well-planned strategy, proper resources, and a detailed timeline.
   
   The migration plan should include milestones for specific events, such as when the data will be migrated, when the data will be tested, and when users will be trained, ensuring transparency and accountability as the process moves forward.
   
   Resource allocation is another critical factor in migration. The right employees and technological resources should be in place to support such a move. By assigning experienced team members to critical roles and giving them the appropriate tools, organizations can streamline the migration process and minimize problems.

Citrin Cooperman can help you plan your transition

Whether you have been a loyal GP user for years or are contemplating a transition to an enterprise resource planning (ERP) solution, our on demand webinar aims to equip you with the necessary knowledge and guidance to make informed decisions about the future of your business.

Want to learn more? Contact the Citrin Cooperman’s Digital Services Practice today!